Email Auto-responder
Auto responders are perfect when you are on vacation or out-of-office.
However, please remember it is bad net etiquette to use auto responders on a permanent basis.
Auto responders may not work with all email account types and client software, as auto responders need to avoid a infinite loop where 2 autoresponders start bouncing off each other - this could potentially happen if you have set an auto responder on your email software as well as here.
To set up or remove an auto responder:
- Go to the Domains/Email tab at the top of the CMS.
- Underneath your domains, you will see any mailboxes that are setup.
- Click Mailbox Setup Instructions/Change Password next to the relevant email account.
- You will see this area on the lower right hand side of the next screen.
- Tick Enable Autoresponder, add your email subject line, and email response message.
- Press Save Changes.
- It may take some time for this to take effect.
More From This Section
There are several ways that email can be added/accessed on your domain name. Email forwarding, POP3 Mailbox Accounts, IMAP Mailbox Accounts, Google Suite/Apps, Microsoft Office 365, Server Name / MX Record change, Web Mail
You can now add new POP3 or IMAP email mailboxes directly through our CMS. Just click on the red email button under your domain name, then follow the directions
You can find your email mailbox settings via the DOMAINS / EMAILS button in the main menu.
How to change your email password.
Are you getting the following error message when sending a lot of emails from your desktop?
"Recipient address rejected: Rate limit reach, retry later"
Mar 2020 settings tested as working with the office365 desktop client.
If you can connect to your mailbox but no mail is downloaded - see this troubleshooting tip
IMAP settings for the new Outlook for Windows (replacing Windows Mail)
This is different to Outlook 365 - please see other help files.
Known settings for Gmail on Android
Outlook for Mobile is not compatible with our mail servers when trying to connect via a secure (SSL) connection.
Do you have missing emails in your inbox? Have emails disappeared from your inbox?
Known good settings for the Thunderbird Email Client
Settings for Apple iOS / iPadOS products
Setting up email in the default OSX email client.
You should normally be able to let OSX detect the settings, but here are the settings shown in you uncheck Automatically manage connection settings.
We've setup our own iphones this way, works well, it uses the iphone/MS Exchange integration method, even though you are really using GMAIL or Google Apps.
Learn how to move away from xtra/yahoo/hotmail/etc to an awesome gmail experience
You can setup a mail account hosted with us in your standard Gmail account by linking it as a third party account
Make sure you are using the incoming and outgoing mail servers provided by our instructions inside the CMS.
Incoming: mail.cms-tool.net
Outgoing: smtp.cms-tool.net
If you work from multiple locations or through different Internet Providers, then you may find changing your SMTP server all the time is a real hassle
How can i reduce/minimise the amount of spam I receive?
If some emails are not being delivered to you, find out what spam filtering is happening on our servers
How to set your 'reply to' address to your new personalised domain email address
You can have as many email aliases as you require, but limited pop mailboxes.
What is a forwarding email address and when do I need one?
Use this procedure to determine the problem with your email
Yes simply enter the two email addresses in the to field separated by semicolon and no spaces
There are lots of steps in email going from our web forms to your inbox, learn the process here if you are needing to debug email issues
if you have the ability to define SPF records or whitelist SMTP servers, please use include:spf.cms-tool.net
Copies all emails and folders from old IMAP server to new IMAP server
Learn about how we block spam, and how email may be blocked by other ISPs also.
If you should want to view your DMARC reports, here is how to find them
If you have email services with us, you can have an auto responder if you are away on holiday. Here's how.
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